Privacy Notice Pertaining to CBN UK Founders Club Members

Effective Date: 10/12/2024

CBN UK is committed to protecting your privacy and ensuring compliance with applicable

data protection laws, including the UK General Data Protection Regulation (UK GDPR).

This privacy notice explains how your personal data will be collected, used, and protected

in connection with our WhatsApp community, Facebook group, and Microsoft Teams

webinars.

1. Data Controller

CBN UK is the data controller responsible for processing your personal data in accordance

with this privacy notice. For any data protection queries, you can contact us at

dataprotection@cbneurope.com.

2. Purpose of Processing and Communication Channels

The Founders Club uses WhatsApp, Facebook, and Microsoft Teams to engage with

members through updates, discussions, and interactive webinars:

• WhatsApp Community: Used for announcements and updates. Members can

comment or react to admin posts, and their phone numbers will be visible to

other members.

• Facebook Group: Used for sharing posts, updates, and discussions. Depending on

group settings, members can comment and react to posts.

• Microsoft Teams Webinars: Used for organizational updates and interactive

presentations. Registration is required, and webinars may be recorded and shared

with other Founders Club members.

3. Personal Data We Process

WhatsApp Group:

• Phone Number (visible to members)

• WhatsApp Display Name (visible to members)Facebook Group:

• Facebook Profile Name and Picture (visible to members)

• Group Interactions (comments, reactions, or posts)

Microsoft Teams Webinars:

• Name and Email Address (for registration, invitations, and follow-ups)

• Webinar Participation Data (questions, comments, poll responses)

• Webinar Recordings (shared with members for educational purposes)

4. Legal Basis for Processing

We process your data under Article 6(1)(f) UK GDPR (Legitimate Interests). We have

conducted a Legitimate Interests Assessment (LIA) and determined that processing your

personal data for engagement and communication is necessary to fulfill the objectives of

the Founders Club. Safeguards are in place to protect your rights and privacy.

You have the right to object to processing based on legitimate interests (see Section 8). If

you object, we will assess whether we have compelling legitimate grounds to continue

processing or if we need to stop.

5. How Your Data Will Be Used

Your personal data will be used exclusively for the following:

• WhatsApp: Sending admin announcements and updates.

• Facebook: Posting updates and facilitating discussions.

• Microsoft Teams: Registering participants, sending invitations, providing follow-up

materials, enabling webinar interaction, and sharing recordings.

Your data will not be used for unrelated purposes.

6. Data Security Measures

We implement the following safeguards:• WhatsApp: End-to-end encryption and restricted admin access.

• Facebook: Private group membership, limited to approved participants.

• Microsoft Teams: GDPR-compliant platform with encrypted storage and access

controls.

Third-Party Responsibility: While we take precautions to secure your data, we are not

responsible for the privacy practices of WhatsApp, Facebook, or Microsoft Teams.

Please review their privacy policies for more details.

7. Cookies and Tracking

Microsoft Teams and other platforms may use cookies or tracking mechanisms to monitor

attendance and interaction analytics during webinars. By participating, you acknowledge

and accept these practices. For further details, please review Microsoft’s cookie policy

here.

8. Your Rights Under GDPR

You have the following rights regarding your data:

1. Right to Access – Request a copy of your personal data.

2. Right to Rectification – Request corrections to inaccurate or incomplete data.

3. Right to Erasure – Request deletion of your data (subject to legal obligations).

4. Right to Restrict Processing – Request that we limit how your data is used.

5. Right to Data Portability – Request your data in a commonly used format.

6. Right to Object – Object to processing under legitimate interests.

7. Right Not to Be Subject to Automated Decision-Making – Ensure decisions

affecting you are not made solely by automated processes.

8. Right to Withdraw from Platforms – Leave groups or opt out of webinars at any

time (see Section 9).

To exercise your rights, email dataprotection@cbneurope.com with the subject line

“Data Protection Request.”9. How to Withdraw or Leave Groups

• WhatsApp: Use the “Exit Group” option. To have your phone number removed from

our records, email us.

• Facebook: Use the “Leave Group” option. For further data removal, contact us.

• Microsoft Teams: Opt out of webinar communications by emailing

dataprotection@cbneurope.com.

Upon withdrawal, your data will be deleted unless legally required for record-keeping

purposes (e.g., financial records, legal claims).

10. Retention Period

Your data will be retained only while you are an active participant. Once you leave a

group or withdraw from a webinar, your personal data will be deleted or anonymized

unless legally required for compliance purposes.

11. Children’s Data

Our groups and webinars are not intended for individuals under 18. If you are under 18,

parental consent is required to participate. We may request parental verification via

email.

12. Contact Information

If you have any questions about this privacy notice or how your data is handled, please

contact:

CBN United Kingdom & Ireland

• Email: dataprotection@cbneurope.com

• Phone: 0300 561 0700

By joining our WhatsApp or Facebook groups or registering for webinars, you confirm that

you have read, understood, and accept this privacy notice.

Effective Date: 10/12/2024